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Granting Admin Access to OneDrive with SharePoint

  • Updated

Migrating into and out of Sharepoint with users requires the SharePoint admin registered with Movebot to have access to users OneDrive accounts. In SharePoint, admins do not have access by default to individual OneDrive accounts.

 

Granting Access to an Individual User

As long as you are a licensed Microsoft 365 Global Administrator, you can take ownership of a user’s OneDrive by following these steps:

1. Log into the Microsoft 365 Admin Center for your tenant.

2. Select the OneDrive user whose files you need.

3. Scroll down to OneDrive Settings.

4. Click Access Files and grant yourself administrator privileges in the OneDrive settings.

5. Click the hyperlink to open OneDrive in your browser to access the user’s OneDrive as a secondary administrator.

 

 

Granting Access to all Users

For larger organisations, you can use Powershell to automate granting permissions at scale. 

 

Note: If you do not  have experience with Powershell, consult someone in your organisation who does. Or have a chat with our team. 

 

1. Ensure you have the SharePoint Powershell utilities installed: 

Open Powershell as Administrator and run:

Install-Module -Name Microsoft.Online.SharePoint.PowerShell
 
2. Create a new Powershell Script in Notepad, substituting the fields as appropriate for your domain
 
#Set Runtime Parameters
$AdminSiteURL="https://couchdrop-admin.sharepoint.com"
$SiteCollAdmin="michael@couchdrop.onmicrosoft.com"

#Connect to SharePoint Online Admin Center
Connect-SPOService -Url $AdminSiteURL -Credential $SiteCollAdmin

$OneDriveSites = Get-SPOSite -Template "SPSPERS" -Limit ALL -IncludePersonalSite $True
Write-Host -f Yellow "Total Number of OneDrive Sites Found: "$OneDriveSites.count
​
ForEach($Site in $OneDriveSites)
{
	Write-Host -f Yellow "Adding admin to: " $Site.URL
	Set-SPOUser -Site $Site.Url -LoginName $SiteCollAdmin -IsSiteCollectionAdmin $True
}

Write-Host "Site Collection Admin Added Successfully!"
 
3. Run the Powershell script
 
Once it has completed, your sharepoint admin account should have access across the organisation.
 

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